WE R LIBRARY FORMAT
| Level | Basic |
| Device | Computer (Windows Laptop) |
| Topic | Messaging |
| Sub-topic | How To Write An Email – Gmail |
| Introduction | |
| Limit to one paragraph with three to five sentences. Include where readers could use the information we are about to discuss. Follow the writing style guide for WE R. | |
| Gmail is widely used as a communication service in our modern digital age worldwide. You can conveniently send and receive emails over the globe with Gmail. This messaging service from Google is accessible on various devices as long as you are connected to the Internet. In this article, we’ll be looking at the easy steps on how to write an email on Gmail using your laptop. | |
| Body | |
| Pointers:Only focus on the required stuff. Avoid fluff. Use the active voice and write using imperative sentences.Use complete and concise sentences.Be consistent with sentence structures,Use screenshots only when needed. Place the text lines that refer to the images first. Bold out any jargon or technical term usedUse Grammarly and Hemingway to check grammar and readability. | |
| 1 | Open your Gmail account at mail.google.com If already logged in, your inbox will automatically open. If not logged in yet, then enter your email address and password on the login form. |
| 2 | Look for the sidebar or the Gmail tab on the left of the inbox page, then click on the Compose option. |
| 3 | A “New Message” window will open in the lower-right corner of the page. |
| 4 | Fill in the necessary information on the fields. “To” or “Recipients“, type in the email address of the person to whom you intend to send your email. Adding multiple email addresses is possible by pressing Tab every after the email address.  In addition, if you want to keep someone in the loop with your email, you may do so by clicking the Cc link or Bcc link. These are at the far right end of the “To” field. Type in the email address you want to CC or BCC into the “Cc” or “Bcc” sections, respectively.  Email subject – Click on the “Subject” text field, then type in the phrase description of the email’s message.  |
| 5 | Type in the message content. Below the “Subject” field, input the main content of your email. Optional: Format your email’s text. Highlight the text you need to format, then click any of the formatting options found at the bottom of the email window. |
| 6. | Additional options: Attachment: You can attach files by email – Click the “Attachments” icon (paperclip button) at the bottom of the window. A dialog box will appear. Select the file(s) you want to upload and click Open.  Link: You can also add a website link  Emoji: Add an emoji in the email  Photo: Click the “Photos” icon at the bottom of the window. Select which images to add. Then, choose if insert image(s) as inline (appearing as an image on the email body) or as an attachment (file). Then, click Insert.  Confidential Mode: You can also set the level of email security so that email cannot be forwarded, copied, or printed. Furthermore, you can set an expiration date for the email.  |
| 7 | Click the Send button in the bottom-left corner of the email window once the email is complete.  Head on to the sent section to check whether the email was sent. |
| CONCLUSION | |
| Summarize steps as simple as you can. Encourage readers to try again or connect with our customer assistance team (or hire our VAs!) if they are still confused. Refer readers to the glossary for other topics. | |
| To summarize, when you are using your laptop to communicate via Gmail, these are the important steps to follow: open Gmail in your browser and log in, click compose, on the dialog box, input all necessary information, create an email message, format texts, and attach files if needed, and send. If you have other concerns about writing an email on Gmail, you may contact our technical team for specific assistance. | |
| Related Articles/Links | |
| Make sure to link back jargon or technical terms to articles or glossary terms from our existing library. | |