WE R LIBRARY FORMAT
| Level | Basic |
| Device | Computer (Desktop) |
| Topic | Messaging |
| Sub-topic | How To Write An Email – Gmail |
| Introduction | |
| Limit to one paragraph with three to five sentences. Include where readers could use the information we are about to discuss. Follow the writing style guide for WE R. | |
| Google provides many services which allow convenience and efficiency to its users in the digital world. One of these is the free messaging service known as Gmail. With Gmail, you can send and receive e-mail over the web. Gmail already has billions of users because of its easy accessibility and features such as spam detection. In this article, we’ll show you how to write an email on Gmail using a computer desktop. | |
| Body | |
| Pointers:Only focus on the required stuff. Avoid fluff. Use the active voice and write using imperative sentences.Use complete and concise sentences.Be consistent with sentence structures,Use screenshots only when needed. Place the text lines that refer to the images first. Bold out any jargon or technical term usedUse Grammarly and Hemingway to check grammar and readability. | |
| 1 | Open Gmail. In your computer’s web browser, navigate to mail.google.com on the address bar. If you are logged in to your Gmail account, your inbox will automatically open. If you are not logged in yet to your Gmail account, then on the login form, enter your email address and password accordingly. |
| 2 | Create an email – Click COMPOSE. This button is on the upper-left side of your Gmail inbox. Note: This will open a “New Message” window in the lower-right corner of the page.  |
| 3 | Fill in the recipient section. On the “To” or “Recipients” field at the topmost of the New Message window, type in the email address of the person to whom you intend to send your email. You could also add multiple email addresses by pressing Tab every after the email address. Furthermore, if you want to keep someone in the loop with your email, you may CC someone by clicking the Cc link. Or, if you are to update someone covertly, use the Bcc link. These links are at the right end of the “To” field.  Then, type in the email address you want to CC or BCC into the “Cc” or “Bcc” sections, respectively. |
| 4. | Add the email subject. Click on the “Subject” text field, then type in the intended subject of the email you will send. An email subject is the phrase description of the email’s message. |
| 5 | Input your email message. In the large text box below the “Subject” section, type in the main content of your email. |
| 6 | Optional: Format your email’s text. There are options to apply formatting to your text, such as font style and size, bold, italics, bullet points, etc. Highlight the text you need to format, then click any of the formatting options found at the bottom of the email window. |
| 7 | Attach a file. To add a file from your computer, click the “Attachments” icon (paperclip button) at the bottom of the window. A dialog box will appear, and then, select the file(s) you want to upload and click Open. Note: You can also add photos by clicking the “Photos” icon  at the bottom of the window. Select which images to add in, then choose if insert image(s) as inline (appearing as an image on the email body) or as an attachment (file). Then, click Insert. |
| 8 | Deliver the email. When you’re all done, click the Send button in the bottom-left corner of the email window. This is the final step and will send your email to the intended recipient’s email address/es. |
| CONCLUSION | |
| Summarize steps as simple as you can. Encourage readers to try again or connect with our customer assistance team (or hire our VAs!) if they are still confused. Refer readers to the glossary for other topics. | |
| To create an email on Gmail using your desktop computer, all you have to do are these easy steps: (1) open Gmail in your browser, (2) log in to your account, (3) click on compose, (4) input all the necessary information on the fields found on the New Message window, (5) Type in and format the email message, (6) Attach files if needed, and (7) Click on Send. For more information on creating an email on Gmail, read other guides for various devices, or you may contact our technical team for assistance. | |
| Related Articles/Links | |
| Make sure to link back jargon or technical terms to articles or glossary terms from our existing library. | |