WE R LIBRARY FORMAT
| Level | Basic |
| Device | Computer (Desktop) |
| Topic | Video Calls |
| Sub-topic | How to Schedule a Recurring Meeting in Zoom |
| Introduction | |
| Limit to one paragraph with three to five sentences. Include where readers could use the information we are about to discuss. Follow the writing style guide for WE R. | |
| Running and setting up the same meeting every day, week, or, a month can be tedious to set up and takes time away from other work you need to get done. Luckily, Zoom has a great feature that allows for scheduled recurring meetings. Here’s a quick tutorial on how to schedule a recurring meeting in Zoom. | |
| Body | |
| Pointers:Only focus on the required stuff. Avoid fluff. Use the active voice and write using imperative sentences.Use complete and concise sentences.Be consistent with sentence structures,Use screenshots only when needed. Place the text lines that refer to the images first. Bold out any jargon or technical term used | |
| 1. | Turn your computer on. |
| 2. | Click the search box on your screen’s lower left. |
| 3 | Type Zoom in the search box, then click the Zoom app icon under the best match result. |
| 4 | On Zoom, click the Sign In button. |
| 5 | To log in to your existing Zoom account, enter your login credentials (Email address and Password), then click the Sign In button to proceed. You can sign in using SOS, Apple, Google, and Facebook accounts by clicking on your preferred app icon.  |
| Schedule a Recurring Meeting | |
| 1 | Click the Schedule Meeting button on the lower left. |
| Topic | |
| 1 | Enter the meeting’s name or topic in the Topic textbox. |
| Date & Time | |
| 1 | Set the date and time of your scheduled meeting by clicking their drop-down menu. |
| 2 | Timezone is automatically selected within your device’s time zone. To modify the default time zone, click the drop-down menu. |
| 3 | Click the checkbox of the Recurring meeting. |
| 4 | Set the type of recurrence for the meeting by clicking the drop-down menu, then select by clicking one of the options available. (Daily, Weekly, Monthly) |
| Daily Recurrence | |
| 5 | Set how often the meeting recurred daily by clicking the drop-down menu of Repeat every. |
| 6 | Select recurred meeting end date by clicking the bullet button for a date, then click the date box or click the occurrences bullet button, then click the drop-down menu to set occurrences. |
| Weekly Recurrence | |
| 5 | Set how often the meeting recurred weekly by clicking the drop-down menu of Repeat every. |
| 6 | Select the days of the meeting occurrence by clicking the day buttons. |
| 7 | Select recurred meeting end date by clicking the bullet button for a date, then click the date box or click the occurrences bullet button, then click the drop-down menu to set occurrences. |
| Monthly Recurrence | |
| 5 | Set how often the meeting recurred in a monthly manner by clicking the drop-down menu of Repeat every. |
| 6 | To select a specific day for the scheduled meeting, click the Day bullet button, then click the drop-down menu to choose. |
| 6 | To select a particular day of the week for the meeting to take place, click the day of the week bullet button, then click the drop-down menus. |
| 7 | Select recurred meeting end date by clicking the bullet button for a date, then click the date box or click the occurrences bullet button, then click the drop-down menu to set occurrences. |
Meeting ID | |
| 1 | There are two options for choosing a Meeting ID. Click Generate Automatically to get a random unique Meeting ID. Click Personal Meeting Id to use your account’s fixed Meeting ID.  |
| Security | |
| 1 | To change the default passcode of the meeting, click the passcode textbox, and enter your preferred meeting passcode. |
| 2 | Enable or disable the waiting room on the scheduled meeting by clicking the checkbox on the left side of the Waiting Room. |
Video | |
| 1 | Turn on/off the host’s video when joining the meeting by clicking the bullet button for On and Off. |
| 2 | Turn on/off the participants’ video when joining the meeting by clicking the bullet button for On and Off. |
| Calendar | |
| 1 | Send out invites to the meeting participants by clicking the bullet button of your preferred calendar service. (Outlook, Google Calendar, Other Calendars) |
Advanced Options | |
| 1 | Click the advanced options. |
| 2 | Allow participants to join the meeting before the scheduled time or without the host by clicking the Allow participants to join anytime checkbox. |
| 3 | Automatically turn off participants’ microphones upon entering the meeting by clicking the Mute participants upon entry checkbox. |
| 4 | Record the meeting on your device by clicking the Automatically record meeting on the local computer |
| 5 | Customize participants’ countries or regions by clicking the Approve or block entry of users from specific countries/regions checkbox. |
| 6 | Enter countries or regions you want to allow or block, then click the Save button. |
| 7 | To apply all changes, click the Save button. |
| Conclusion | |
| Summarize simple as simply as you could. Encourage readers to try again or connect with our customer assistance team (or hire our VAs!) if they are still confused. Refer readers to the glossary for other topics. | |
| Here’s a quick tutorial on how to schedule a recurring meeting in Zoom.Click the windows search box, type Zoom, then click the Zoom app. On zoom, click Sign In, enter your login credentials, or sign in using SOS, Apple, Google, or Facebook.To schedule a meeting, click the schedule meeting button. From there, Customize the topic name, date, time, and timezone.To enable recurring meetings, click the checkbox, and set the type of recurrence, date, and time duration.Set your preferred Meeting ID, modify the default passcode, and meeting’s waiting room feature. You can also turn on/off the host and participants’ videos upon joining the meeting.For more options, click Advanced options. Finally, if you want to allow participants to join the meeting at any time, check the Allow participants to join anytime box.To automatically mute participants’ microphones when they join the meeting, check the “Mute participants upon entry” box. You can also record the meeting by clicking the “Automatically record meeting on the local computer” option. You can customize participants’ countries or regions by clicking the “Approve or block entry of users from specific countries/regions” checkbox, entering the countries or regions you want to allow or block. To apply settings on the scheduled meeting, click the “Save” button. | |
| Related Articles/Links | |
| Make sure to link back jargon or technical terms to articles or glossary terms from our existing library. | |