WE R LIBRARY FORMAT
| Level | Basic |
| Device | Smartphone (iPhone) |
| Topic | Video Calls |
| Sub-topic | How to Schedule a Recurring Meeting in Zoom |
| Introduction | |
| Limit to one paragraph with three to five sentences. Include where readers could use the information we are about to discuss. Follow the writing style guide for WE R. | |
| The recurring meeting feature on Zoom is perfect for when you have multiple meetings that are within the same topic or plan. You can set it up once without worrying about it again. This feature is particularly beneficial if you send invitations in advance, as you only need to send one instead of multiple links. Follow this tutorial to help you how to schedule a recurring meeting in Zoom to avoid any future conflicts. | |
| Body | |
| Pointers:Only focus on the required stuff. Avoid fluff. Use the active voice and write using imperative sentences.Use complete and concise sentences.Be consistent with sentence structures,Use screenshots only when needed. Place the text lines that refer to the images first. Bold out any jargon or technical term used | |
| 1 | To begin, tap the Zoom app icon. |
| 2 | On Zoom, tap the Sign In button on the bottom right. |
| 3 | To log in to your existing Zoom account, enter your login credentials (Email address and Password), then tap the Sign In button to proceed. You can sign in using SOS, Apple, Google, and Facebook accounts by tapping your preferred app icon.  |
| Schedule a Recurring Meeting | |
| 1 | Tap the Schedule Meeting button. |
| Topic | |
| 1 | Enter the meeting’s name or topic in the Topic textbox. |
| Date & Time | |
| 1 | Tap to set the date of your scheduled meeting. |
| 2 | Tap to select the start time and end time of your scheduled meeting |
| 3 | Time zone is automatically selected within your device’s time zone. To modify the default time zone, tap the time zone. |
| 4 | Set the type of recurrence for the meeting by tapping repeat. |
| 5 | Select by tapping one of the options available (Every Day, Every Week, Every 2 Weeks, Every Month, Every Year), then tap the Done button. |
| 6 | Select recurred meeting end date by tapping end repeat. |
| 7 | To specify the meeting’s year-end date, tap the current year in the upper blue section, then tap the preferred year-end date. |
| 8 | Set the end of the month meeting date by tapping the < button and > button, then tap your preferred day on which the recurring meeting will conclude. |
| 9 | To save the end date, tap the OK button. |
| 10 | In the event you prefer a continuous meeting with no end date, tap the Repeat Forever button. |
Meeting ID | |
| 1 | There are two options for choosing a Meeting ID.Turn on the toggle switch button of Personal Meeting ID to use your account’s fixed Meeting ID. Turn off the toggle switch button of the Personal Meeting ID to get a random unique Meeting ID.  |
| Security | |
| 1 | To change the default passcode of the meeting, tap the passcode textbox and enter your preferred meeting passcode. |
| 2 | Enable or disable the waiting room on the scheduled meeting by tapping the toggle switch button on the right side of the Waiting Room. |
Video | |
| 1 | Turn on/off the host’s video when joining the meeting by tapping the toggle switch button. |
| 2 | Turn on/off the participants’ video when joining the meeting by tapping the toggle switch button. |
Advanced Options | |
| 1 | Tap the advanced options. |
| 2 | Allow participants to join the meeting before the scheduled time or without the host by tapping the Allow join before host. |
| 4 | Record the meeting on your device by tapping the toggle switch button of Automatically record meeting. |
| 5 | Customize participants’ countries or regions by tapping the Approve or block entry of users from specific countries/regions. |
| 6 | Tap allow or block options, then select specific regions or countries. |
| Calendar | |
| 1 | Send out invites to the meeting participants by tapping the toggle switch button of your calendar. |
To save all changes and set your scheduled meeting, tap the Done button. | |
| Conclusion | |
| Summarize simple as simply as you could. Encourage readers to try again or connect with our customer assistance team (or hire our VAs!) if they are still confused. Refer readers to the glossary for other topics. | |
| Follow this tutorial to help you how to schedule a recurring meeting in Zoom.Tap the Zoom app icon, then tap the sign-in button. Enter your login credentials, tap the sign in button, or sign in using SOS, Apple, Google, or Facebook. Enter the meeting’s name or topic in the Topic textbox, set the date and time, and modify the time zone if needed for your scheduled meeting. Tap Repeat to set the type of meeting recurrence, then tap end date.To set the meeting’s year-end date, tap the current year, then tap the preferred year-end date. Set the end of the month meeting date by tapping the < button and > button, then tap your preferred end day. To save the end date, tap the OK button. For endless meetings with no definite end date, tap Repeat Forever. Set your preferred Meeting ID, modify the default passcode, and meeting’s waiting room feature. You can also turn on/off the host and participants’ videos upon joining the meeting. For more options, tap Advanced options. You can allow participants to join the meeting at any time and tap Allow join before host. You can also set a meeting recorder automatically and customize participants’ countries or regions by approving or blocking the entry of users’ specific locations. To send meeting invites to participants, tap the toggle switch button on the calendar. Save and set the recurring meeting by tapping the done button. | |
| Related Articles/Links | |
| Make sure to link back jargon or technical terms to articles or glossary terms from our existing library. | |