| Level | Advanced |
| Device | Tablet (Android) |
| Topic | Messaging |
| Sub-topic | Changing or customizing your email settings on Gmail |
| Introduction | |
| Limit to one paragraph with three to five sentences. Include where readers could use the information we are about to discuss. Follow the writing style guide for WE R. | |
| Send and receive emails on your tablet device any time of the day with the Gmail app. Gmail lets users refine their email settings according to their preference with their flexible feature that you can personalize anytime. Follow this tutorial on how to customize your email settings on Gmail. | |
| Body | |
| Pointers:Only focus on the required stuff. Avoid fluff. Use the active voice and write using imperative sentences.Use complete and concise sentences.Be consistent with sentence structures,Use screenshots only when needed. Place the text lines that refer to the images first. Bold out any jargon or technical term used | |
| 1. | Tap the Gmail app icon. |
| 2 | On Gmail, enter your email or phone number, then tap Next. |
| 3 | Enter your password, then tap Next. |
| 4 | Tap the I agree button on the bottom right. |
| Settings | |
| 1 | On Gmail, tap the menu icon on the top left corner. |
| 2 | Swipe down and tap Settings. |
| Customizing Gmail inbox | |
| Inbox Type | |
| 1 | Categorize your email according to your preference by tapping Inbox Type. |
| 2 | There are five different viewing options ( Default Inbox, Important first, Unread first, Starred first, Priority inbox) to choose from. Tap the bullet icon on the left side to update your inbox type. |
| Inbox Categories | |
| 1 | Sort your emails into different inbox tabs by tapping Inbox categories. |
| 2 | On inbox categories, you can add or remove inbox tabs (Promotions, Social, Updates, Forums) by tapping the check box on the right side of each inbox category option. |
| 3 | To show all starred emails in the Primary tab, tap the check box on the left side of Include in Primary. |
Never miss limited-time deals on your promotion tab by tapping the check box on the left side of Enable Top Picks. | |
| Customizing Email Notifications | |
| Notifications | |
| 1 | To customize email notifications, tap the Notifications section. |
| 2 | Select what type of email you would like to prioritize your notification by tapping the bullet icon on the left side of the choices. |
| Inbox Notifications | |
| 1 | Tap Inbox notifications. |
| 2 | Keep track of your emails update by tapping Sync messages. |
| 3 | Choose when the inbox is updated by tapping the bullet on the left side of the choices. |
| 4 | Enable sound/ vibrate notification in each new message by tapping the check box on the right side of Notify for every message. |
| General | |
| Google Chat | |
| 1 | Talk to your workmates or loved ones with Google Chat. To enable Google chat, tap the check box beside Chat. |
| 2 | Gmail directs you to your inbox. Tap on the Google Chat section on the bottom left. |
| 3 | Start a conversation by tapping New chat in the bottom right corner. |
| 4 | Enter the person’s email address, then tap their profile. |
| Customizing reply action | |
| 1 | Specify whether to respond to the most recent sender or everyone in the conversation by tapping the Default reply action. |
| 2 | Choose your preferred reply option by tapping the bullet icon on the left side of the choices. |
| Mobile Signature | |
| 1 | A mobile signature is a text automatically put to the bottom of Gmail emails as a footer and could include things like your contact information or a favorite quote. To add or edit your email signature on your phone, tap Mobile signature. |
| 2 | Enter your mobile signature in the text field, then tap the OK button. |
| Conversation view | |
| 1 | The easiest method for managing your email is through conversation threads, which offer a quick and effective way to view some linked messages in one view.To enable or disable this feature, tap the check box on the right side of the Conversation view. |
| Smart features and personalization | |
| 1 | To enable or disable the Smart Reply feature, which uses personal data to enhance the user experience, tap the checkbox on the right side of Smart features and personalization. |
| Vacation Responder | |
| 1 | When someone emails you, an automatic reply called a Vacation responder lets them know you’re not at work and won’t be checking your email for a while. Tap the Vacation responder on the General section. |
| 2 | Tap the toggle switch on the upper right of the Vacation responder. |
| 3 | Set your vacation start date by tapping the First day text box. |
| 4 | Select your start date by tapping the calendar month, date, and year, then press the OK button. |
| 5 | Set your vacation responder end date by tapping the Last day text box. |
| 6 | Select your end date by tapping the month, date, and year on the calendar, then press the OK button. |
| 7 | Enter the vacation responder’s subject by tapping the text field. |
| 8 | Tap the Message text box to enter your vacation response. |
| 9 | To save all the changes, tap the DONE button on the top right of your screen. |
| Google Meet. | |
| 1 | Start a video meeting within the Gmail app with Google Meet. Tap the check box on the left side of the Show the Meet tab for video calling to enable the Meet shortcut on your inbox. |
| 2 | You’ll be redirected to the inbox page. On the bottom, tap the Google Meet section. |
| Create New Meeting | |
| 1 | To create a video meeting, tap New Meeting. |
| 2 | Share your meeting link by tapping the Get a meeting link to share.To begin the meeting right away, tap the Start an instant meeting.To arrange a meeting on a later date, tap Schedule in Google Calendar. |
| Join with code | |
| 1. | To join a video meeting, tap the Join with a code button. |
Enter the code provided for the meeting, then tap Join. | |
| Gmail Sync | |
| 1 | Get notifications and new emails automatically by tapping the check box beside Sync Gmail. |
| 2 | Tap Days of mail to sync. |
| 3 | Select mail days to sync by swiping up and down the day’s field, then tap the OK button. |
| Conclusion | |
| Summarize tsimpleps as simply as you could. Encourage readers to try again or connect with our customer assistance team (or hire our VAs!) if they are still confused. Refer readers to the glossary for other topics. | |
| Customize your Gmail settings with these steps: Tap Gmail, enter your login credentials (email or phone number and password) and tap Next. Tap the I agree on the button on the bottom right. SettingsTap the menu icon, then tap Settings. Customizing Gmail inbox Inbox TypeTap Inbox type and tap your preferred inbox type. Inbox CategoriesTap Inbox categories, then tap the check boxes of your preferred inbox tabs to add or change. Customizing Email Notifications NotificationsCustomize your email notification by tapping Notifications, then select an email type that you would like to prioritize your notification. Inbox NotificationsTap Inbox notifications, then tap sync messages to keep track of your email updates. Choose when the inbox is updated and enable sound/ vibrate notification in each new message by tapping the check box on the right side of Notify for every message. General Google ChatOn settings, tap the checkbox beside chat to enable Google Chat. Gmail directs you to your inbox. Tap on the Google Chat section, tap new chat, and enter the person’s email address. Customizing reply actionTap default reply action, then. Choose your desired reply option. Mobile SignatureTap mobile signature, enter your signature, then tap the ok button. Conversation ViewTo enable or disable this feature, tap the check box on the right side of the Conversation view. Smart features and personalizationTap the checkbox of Smart features and personalization. Vacation ResponderTap the Vacation responder. Tap the toggle switch. Select your start date and end date, then tap the OK button. Enter the vacation responder’s subject, then Tap the Message text box to enter your vacation response. To save all the changes, tap the DONE button. Google MeetTap the check box of the Show the Meet tab for video calling. Redirected to the inbox page, tap the Google Meet. Create New MeetingTap New Meeting.Share your meeting link by tapping the Get a meeting link to share.To begin the meeting right away, tap the Start an instant meeting.To arrange a meeting on a later date, tap Schedule in Google Calendar. Join with codetap the Join with a code. Enter the code, then tap Join. Gmail SyncTap the check box beside Sync Gmail. Tap Days of mail to sync. Select mail days to sync, then tap the OK button. | |
| Related Articles/Links | |
| Make sure to link back jargon or technical terms to articles or glossary terms from our existing library. | |
